Orabeam Notion systems that survive a busy week.

Etsy Seller OS

A busy shop and a profitable shop look identical from the outside — right up until you write down what each item actually cost to make.

$39 Coming soon one-time payment, at launch

Notion template4 pages2 databases8 documented views

Etsy Seller OS cover

What this is

Etsy Seller OS has three pieces: Listings (what you sell and what you keep on each one), Orders (what you owe a customer this week), and Seasonal Plan (when to list, when to stop, when to rest). Three. Your shop dashboard already shows you revenue; this shows you the two numbers it hides.

Setup

Running in three steps

No integrations, no API keys, no formulas to repair.

Buy

Checkout opens shortly. The template link will arrive by email the moment it does.

Duplicate

Open the link and hit Duplicate. The page, the databases, the columns and the example rows land in your own workspace.

Start

Open Start Here and follow the daily rhythm. It is a short read, and it is the only page you have to read.

The method

What is inside, page by page

Every column and every view below is written into the spec this template is built from, so what you duplicate is what you read here.

Start here

Start Here

Two habits and a Friday. Morning you look at what ships; every time you make something you write down what it cost; Friday you find out which listings are actually paying you. Ten minutes a day.

  • Morning — 5 minutes
  • Every time you make something new — 2 minutes
  • Friday — 20 minutes
  • The first of the month — 15 minutes
  • What to resist

The system

Listings

One row = one thing you sell. Not one variation — a mug in four glazes is one row, unless the glazes cost different amounts to make, in which case they're different products wearing the same name.

🏷️ Listings

One row = one thing you sell, with what it actually costs you to make and sell.

Columns

  • Product Title
  • Status Select · Draft / Live / Paused
  • Price USD Number · Dollar
  • COGS USD Number · Dollar
  • Margin percent Formula · Percent
  • Views Number · Number_with_commas
  • Favorites Number · Number_with_commas
  • Notes Text

Views

  • Margin checkTablefiltered: Status is Live · sorted: Margin percent ascending · footer: Average on Margin percent — The Friday view. The top rows are where your hours are leaking.
  • Live shopGalleryfiltered: Status is Live — What a buyer sees, in one grid. Mismatched photos are obvious here and invisible one listing at a time.
  • Not convertingTablefiltered: Views is greater than 500 · sorted: Favorites descending — Interest without sales. Change the price or the first photo — one at a time.
  • PausedTablefiltered: Status is Paused · sorted: Product ascending — Read it in September and again in January. Half of a seasonal shop is remembering what to switch back on.

Orders

One row = one order. Opened the day it comes in, closed the day it lands on someone's porch.

📦 Orders

One row = one order. Opened when it comes in, closed when it lands.

Columns

  • Order Title
  • Item Text
  • Revenue USD Number · Dollar
  • Ship by Date
  • Status Select · To make / Shipped / Delivered / Issue
  • Notes Text

Views

  • Ship this weekTablefiltered: Ship by is within the next week AND Status is To make · sorted: Ship by ascending — Your bench for the day, in order. The morning view.
  • LateTablefiltered: Ship by is before Today AND Status is To make · sorted: Ship by ascending — This view should be empty. When it is not, the row gets a message before it gets a box.
  • Needs a humanTablefiltered: Status is Issue · sorted: Ship by ascending — Custom questions, damages, delays already messaged. Daily in season, twice a week otherwise.
  • This monthTablegrouped by Ship by → Month · footer: Sum on Revenue USD — Revenue by month, honest to the day the work actually left the studio.

Seasonal Plan

A handmade shop makes most of its year in about ten weeks, and the work that decides those ten weeks happens in September. This page is the calendar that keeps you from being late to your own best quarter.

  • The rule that shapes everything
  • January–February — repair and reprice
  • March–May — build the catalog
  • June–August — the long middle
  • September — the month that decides the year
  • October–December — execute, don't invent
  • The last week of December — the honest hour

What's included

Everything you get on duplicate

  • 🧭 Start Here
  • 🏷️ ListingsListings: 8 columns, 4 views
  • 📦 OrdersOrders: 6 columns, 4 views
  • 🗓️ Seasonal Plan
  • 14 example rowsA worked example in every table, so the system arrives already breathing. Delete them when it is yours.
  • Duplicate straight into your own workspaceOne click. Nothing to install, no integration to connect.

Etsy Seller OS

A busy shop and a profitable shop look identical from the outside — right up until you write down what each item actually cost to make.

$39 Coming soon one-time payment, at launch