Freelance Designer OS

You didn't underprice the job. You just never said out loud which round was the last one.

$39 Coming soon one-time payment, at launch

Notion template4 pages2 databases8 documented views

What this is

Freelance Designer OS has three pieces: Project Tracker (who, what stage, what you're owed), Scope & Revisions (the rule that decides when a round stops being free), and Deliverables (every file with its round number on it). Three. If you want a fourth, read Start Here again — the reason this works is that it fits in ten minutes a day.

Setup

Running in three steps

No integrations, no API keys, no formulas to repair.

Buy

Checkout opens shortly. The template link will arrive by email the moment it does.

Duplicate

Open the link and hit Duplicate. The page, the databases, the columns and the example rows land in your own workspace.

Start

Open Start Here and follow the daily rhythm. It is a short read, and it is the only page you have to read.

The method

What is inside, page by page

Every column and every view below is written into the spec this template is built from, so what you duplicate is what you read here.

Start here

Start Here

Three touches a day, none of them long: the morning list, the sixty seconds after you send a file, and Friday's read of the board. Under ten minutes total.

Morning — 5 minutes
Every time you send a file — 60 seconds
Friday — 15 minutes
The day a project is signed
Once a quarter — 20 minutes
What to resist

The system

Project Tracker

One row = one project, from the first email to the day the money lands. Not one row per client — a repeat client with three jobs is three rows, because three jobs have three deadlines and three fees.

🎨 Projects

One row = one project, from first email to cleared payment.

Columns

Project Title
Client Text
Stage Select · Inquiry / Proposal / Active / Review / Delivered / Paid
Fee USD Number · Dollar
Deadline Date
Next action Text
Next action date Date
Notes Text

Views

TodayTablefiltered: Next action date is on or before Today AND Stage is not Paid · sorted: Next action date ascending — The only view you open in the morning. If it is empty, go design.
PipelineBoardgrouped by Stage — Read it right to left on Friday. An empty Inquiry column is a hungry October.
Delivered, not paidTablefiltered: Stage is Delivered · sorted: Deadline ascending · footer: Sum on Fee USD — Work already done and not yet paid for. Look at the sum on Friday.
DeadlinesCalendarsorted: Deadline ascending — By Deadline. Two projects landing the same week is a decision, not a surprise.

Scope & Revisions

Almost nobody loses money on the price. They lose it on round five of a two-round project, done at midnight, for free, while telling themselves it's about the relationship.

The rule
What counts as a round
Where the count lives
The script
Feedback that prevents rounds
When to break the rule

Deliverables

One row = one file you sent, with the round number on it. This is the ledger that turns "I feel like this project is dragging" into a number you can put in an email.

📦 Deliverables

One row = one file you sent, with its round number. Logged as you send it.

Columns

Item Title
Project Text
Round Number · Number
Status Select · Draft / Sent / Changes / Approved
Due Date
Rounds over Formula

Views

Awaiting feedbackTablefiltered: Status is Sent AND Due is before Today · sorted: Due ascending — Files sitting in someone else's inbox past their date. Nudge each one with a date attached.
Over scopeTablefiltered: Rounds over is Over scope AND Status is not Approved · sorted: Due ascending — Free work in flight. Anything that survives a second Friday, you agreed to by saying nothing.
By projectTablegrouped by Project · sorted: Round descending — The top row of each group is that project's round count. Read once a quarter.
This weekCalendarsorted: Due ascending — By Due. Feedback deadlines and delivery deadlines in one picture.

What's included

Everything you get on duplicate

🧭 Start Here
🎨 Project TrackerProjects: 8 columns, 4 views
🔁 Scope & Revisions
📦 DeliverablesDeliverables: 6 columns, 4 views
14 example rowsA worked example in every table, so the system arrives already breathing. Delete them when it is yours.
Duplicate straight into your own workspaceOne click. Nothing to install, no integration to connect.